Target audience: XTRF Platform's users

XTRF Platform offers an integration with client versions of SDL GroupShare, an environment for a CAT tool developed by SDL. SDL GroupShare is a collaboration hub for small and medium sized localization teams used to share translation projects, translation memories and terminology among localization team members. SDL GroupShare is designed to work with SDL Trados Studio providing a complete translation platform. The SDL GroupShare integration embodies your current SDL Trados Studio integration and allows you to share projects among other SDL Trados Studio users in your organization. It means that you need to integrate your XTRF Platform with SDL Trados Studio first, before you are able to start using SDL GroupShare. This article brings you information on how to integrate SDL GroupShare with your XTRF Platform to work more efficiently and use full potential of your CAT tool.

XTRF Platform's integration works with SDL GroupShare 2017 version. Earlier versions are no longer supported.

SDL Trados Studio

Please mind that XTRF Platform's integration with SDL GroupShare requires the SDL Trados Studio version 2017.

Links to external pages

CAT: http://en.wikipedia.org/wiki/Computer-assisted_translation

SDL GroupShare: http://www.sdl.com/cxc/language/translation-productivity/studio-groupshare/

SDL documentation: http://kb.sdl.com/

Configuration

For the description of the configuration, please refer to the: SDL GroupShare Integration Pre-configuration article.

Project Creation and Management

From the project perspective the integration works in the way described in a following example scenario:

	A new project is created in the Home Portal. The project is based on the workflow for SDL GroupShare integration. The vendors for all jobs are assigned in the Home Portal.
	The CAT analysis is made in SDL Trados Studio using the resources available in SDL GroupShare. The analysis file is sent to the Home Portal.
	A CAT receivable and a CAT payable are created based on the CAT analysis file from SDL Trados Studio.
	SDL Trados Studio assigns to the Project a new ID, which is transferred back to the Home Portal.
	The workflow is started. All work files and reference files are sent to SDL Trados Studio where related project is created and uploaded to SDL GroupShare.
	An e-mail with a link to the Job Manager is sent to the selected vendors. The vendor can open the Job Manager and, depending on the GroupShare workflow settings, do as follows: Use the link to GroupShare Download the SDL Trados Studio package.
	When the job is completed, the vendor confirms that in the Job Manager. The vendor can: Finish the job process in SDL GroupShare Upload the package to the Vendor Portal.
	When all jobs are completed the Project Manager is notified and the project is finalized: ready target files are sent from GroupShare to the Home Portal and the GroupShare translation memory is updated.
	The target files are available for the client for download: From the Customer Portal. As a `.ZIP` file.

Vendor Assignment in SDL GroupShare

Currently assigning vendors to jobs in SDL GroupShare is not possible - you need to assign your vendors in the Home Portal. Selected vendors receive notification from the Home Portal with a direct link to the project in SDL GroupShare.

Users Management

In SDL Studio GroupShare an organization is a container, analogous to a folder, grouping users, resources and libraries. Organizations can also contain other organizations. All organizations except the top level one belong to another organization and ultimately the top level organization contains all other organizations, users and resources.

Clients

Your clients from the Home Portal are automatically mapped to your root organization in SDL GroupShare while creating the first task for this client in SDL GroupShare. Your client name in SDL GroupShare is created automatically, but afterwards it can be edited and modified.

To do so, in the Clients module of the Home Portal go to the client's profile. Next, go to the Main Data tab and select the username in other systems in the System Account sub-tab.

Please bear in mind that changing the client's name results changing the client's organization in SDL GroupShare.

Project Managers

The account for the Project Manager is created in SDL GroupShare within the root organization provided at the external system configuration. The name for the Project Manager in GroupShare is created automatically, but afterwards you can edit and modify it. When the project is created in SDL Groupshare it is done within a specific organization. At the same time the project manager gets appropriate rights within this organization by assigning to them the Project Manager role.

To modify the project manager's profile in the Home Portal, you need to modify the user's profile in the Configuration: in the General Info tab, select the username in other systems link.

Vendors

The account for the vendor is created in SDL GroupShare within the root organization provided at the external system configuration. The name for the vendor in GroupShare is created automatically, but afterwards you can edit and modify it. When the project is created in SDL Groupshare, it is done within a specific organization. At the same time the vendor gets appropriate rights within this organization by assigning to them the Translator role.

To modify the vendor's profile, in the Vendors module of the Home Portal go to the vendor's profile. Then, go to the Main Data tab and select the username in other systems in the System Account sub-tab.

Please bear in mind that changing of the vendor's name results changing the vendor's organization in SDL GroupShare.

Name Used in the Home Portal of XTRF Platform

Project Manager

Vendor

Name Used in SDL GroupShare

Project Manager

Translator

CAT Analyses

The CAT analysis in SDL GroupShare integration is performed by SDL Trados Studio. For more information regarding the CAT analysis, please refer to the SDL Trados Studio Integration article, the CAT analysis section.

Supported Files

All SDL GroupShare project work is performed by SDL Trados Studio. Therefore, all requirements regarding the files from SDL Trados Studio are also valid for SDL GroupShare.

Supported Languages

All SDL GroupShare project work is performed by SDL Trados Studio. Therefore, all requirements regarding the languages from SDL Trados Studio are also valid for SDL GroupShare.