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License Agreement

This article presents the features available in the Ultimate plan of XTRF Translation Management System. Please keep in mind that your access to the described options might be limited due to your license agreement. If you would like to change your plan of XTRF Translation Management System and gain access to the additional features, contact your XTRF Customer Success Manager.

Target audience: Project Managers, Accountants, Vendors Managers


 


 

Overview

The price list is a list of fixed rates you pay to your vendors for the completed jobs in specific language combinations. The price list can be used as the default payment settings for the completed jobs. You may assign one price list to multiple vendors and also you may define several different price lists.

Before Reading this Guide

  • The steps without any marking are mandatory to perform because they ensure carrying on a proper function of the Home Portal.
  • The steps marked with the (Optional) label give you information about settings useful for you in terms of fulfilling specific requirements for your projects, but if you skip them it will have no negative effect on the function of the Home Portal.

 

I. Add a New Price list for Vendors

To add a new Price List for vendors to your Home Portal perform the following steps:

 Sign in to the Home Portal of XTRF Platform.
 Go to the Vendors module and then select the Price Lists display.
 Click the Add Price List button. The Create Vendor Price List pop-up window appears.
 In the Name field provide the name for the new price list.
 From the Currency drop-down menu select the currency that will be used in the new price list.
 

Click the Save button, the Create Vendor Price List window closes. You have added a new price list for vendors in your Home Portal.

 

 

II. Add the Language Combinations to the Price List

The next step is to create a language combinations for the newly added price list.

 In the Manage Language Combination of Selected Price List  section click the Create button.  The Vendor Price List Language Combination - Create pop-up window appears.
 

In the Mode section use the radio buttons to decide on the type of the language combination you want to add.

  • One to many - select this option if you want to add a new language combination where one source language is translated to many target languages.
  • Many to one - select this option if you want to add a new language combination where many source languages are translated into one target language.

Select the Create also Reverse Language Comb. If you want to automatically create the reverse language combinations to these ones that you are creating in this window.

The Reversed Language Combination is an option where when you create a language A to language B combination. The language B to language A combination is created automatically by the Home Portal.

 

In the Target Languages

  • select the Any Target Language checkbox to create a language combination to all active languages in your Home Portal.
  • leave the checkbox unselected and double-click on a language in the Available Items list in order to add it to the Selected Items list.  For example, English, French, and German are selected.

 

 

In the Specializations select the Any specializations checkbox to create a language combination for all active specializations in your Home Portal.

If you want to add rates only for a particular specialization double-click on a specialization in the Available Items list in order to add it to the Selected Items list.

  In the Minimum Charge field provide the lowest cost allowed by your company in this price list.
 

Click the Apply button to save new price list in the Home Portal. The Vendor Price List Language Combination - Create window closes.

 

 

III. Add the Rates to the Language Combinations

The next step is to add the rates to language combinations in this Price List.

The Rate is your vendor's price for a specific service, for example for a translation or proofreading. Mind that rates might be different for different language combinations. Therefore, the rate for translation from English to French may by different than the rate for translation from French to English.

To add a rate to a language combination, perform the following steps:

 In the Manage Rates of Selected Price List section click the +Add button. The Vendor Price List Rate - Create pop-up window appears.
 The Vendor Price List field is filled in automatically with the name of the price list.
 In the Language Combination multi-selection field add the language combination(s) for which you want to add the rate to. Double-click on a combination in the Available Items list in order to add it to the Selected Items list.  For example, English to French and Spanish are selected.
 From the Job Type drop-down menu select the type of job which this rate will be applied for.
 

(Optional) In the Specializations select the Any specializations checkbox to add the rate for all active specializations in your Home Portal.

If you want to add rates only for a particular specialization double-click on a specialization in the Available Items list in order to add it to the Selected Items list.

 From the Calculation Unit drop-down menu select the unit with which the rate will be calculated. You may choose more than one calculation unit.
 

In the Rate field provide the rate value. You may also provide the rates for the Translation Memory.

 Click here to learn how to add rates to TM...

To add rates to the translation memory:

    1. Click the Show TM Rates link. The
    2. From the CAT Tool drop-down menu select for which tool you want to add the rates.
    3. In the table underneath provide the rates in the second column. Provide the rates for each segment.

      The calculation unit for the rate will be used also for the Translation Memory Rates.

 (Optional) In the Minimum Charge field provide the lowest cost allowed by your vendor for this particular job type and language combinations.
 (Optional) Select the Overwrite Existing Rates checkbox if there are already some rates for this job type and language combination and you want the new rates to abrogate the old ones.
 

Click the Apply button to add rate to the language combination. The Vendor Price List Rate - Create window closes.

 

 

 


Tips and Tricks