Requests - Activity - Quote Task

For a description of the three left-hand panels, click here: Main Data - Quote.

The Request tab is where you can send requests to providers in order to identify which providers are available for and interested in an individual activity. You can also allow partial acceptance of an activity, which means that a provider can accept only a portion of the activity and not the whole activity itself. When partial acceptance is permitted, the activity is then allotted amongst the providers in accordance to their specified word limit.

To change the way the provider will be assigned to this activity, go to Availability Requests - Task - Quote.

This page is divided into two sections: 1) Before Requests Have Been Sent and 2) After Requests Have Been Sent .

Before Requests Have Been Sent

Activity Requests Before Requests Were Sent

If you have not already sent the availability requests from either this tab or the Availability Requests - Task - Quote tab, you can select the providers who will receive the requests by running a filter or manually choosing them from the database.

Click to have the providers automatically selected in accordance to the rules defined in the selected filter.

To limit the providers, first click on the drop-down list and select the desired filter. Then click on the button.

To create a filter, go to System > Configuration > Workflows > Provider Filtering Rules for Availability Requests.

Click to manually select the providers to whom availability requests will be sent.

When you click on this button, a window with the Browse Vendors appears. Select the boxes of the providers to whom the availability requests will be sent and then click .

After you have selected the recipient providers either by the filter or manually, a window where you can set the request deadline and include attachments to the request appears.

For a description of the window, click here: Availability Requests Window.

After Requests Have Been Sent

After the availability requests have been sent from either this tab or Availability Requests - Task - Quote, you can edit and send again the request to a select provider, review the status of the requests and assign a provider to the activity.

Requests Deadline

The final date permitted for the provider's response to this activity.

Manually enter the date in the appropriate date format set in System Configuration or click and select from the calendar.

Total Number of Words

The total number of words in the source text.

This field is only visible if you have allowed partial acceptance and entered a number into the Total Number of Words field in Availability Requests Window.
You cannot modify the field from this page. To change the number, you must click , select Send All Requests and then enter a new number in the Availability Requests Window.

Auto-split Activity if Needed

If partial acceptance is allowed, select the tickbox to have XTRF automatically divide the activity amongst the providers after the providers specify the approximate number of words they are capable of translating for this activity.

- When XTRF splits the activity, the distribution of the activity's portions is based on the providers' word limits which were entered previously by the provider from the Partner Zone. For example, availability requests are sent to three providers for a translation of a document of 1000 words. The project manager permitted the providers to partially accept the activity and to specify how many source words each provider can approximately translate. All three providers partially accept and specify their word limits: Provider 1 can only translate 500 words, Provider 2 can only do 320 words and Provider 3 can only do 310 . The system then automatically divides the activity amongst the three providers and assigns a number of words to each provider: Provider 1 is responsible for 500 words, Provider 2 is responsible for 320 words and Provider 3 is responsible for 180 words, which is the remaining number of words from the activity.
- After the providers respond to the requests and specify their word limits, a messages appears below the Requests table and reports how the activity was divided:
  
  Similarly, a message appears notifying the project manager that the activity cannot be split when the total of all the provider's word limits is inferior to the total number of words in the source text:

Click to add a new provider to the Requests table.

- When you click on this button, a window with the Provider Browse appears. Select the boxes of the providers to whom the availability requests will be sent and then click .
- After you select the new providers, the Availability Requests Window appears. You can resend the availability requests again to all the providers, or you can click and from the Requests table send the availability requests.
  - If you have clicked and want to send the availability requests to only the new providers, you can do either of the following:
    - Select the providers form the Requests table, click and then select Send Selected Requests. The Availability Requests Window appears, but now with only the selected providers and not all of them.
    - Click and manually send a request to the provider.

Click to update the entities in the Requests table.

Click to configure what and how information will be displayed in the Requests table.

When you click , the View Editor pop-up window appears.

Click here to find out more about the View Editor pop-up window...

View Editor Pop-up Window

In the View Editor pop-up window you can configure what is displayed in the page you are currently viewing. You can add a new view or edit existing one. You can provide the name for your new view to easily associate the view with the content which it displays. In the Columns tab you can specify what information is displayed on the page you are viewing, the Filter tab allows for configuration of available filtering options which can be used to browse the entities in the table and in the Permissions tab you can specify whether or not other groups of users can used the view prepared by you.

Name field

Name field

You can provide the name of the view in this field.

The name does need to be unique, however, a different name of each view would help you avoid confusion in the further entity management in the Home Portal.

Columns tab

In the Columns tab you can select what information is displayed in the table on the page you are viewing. You can also specify in what order are the columns displayed and how many items is displayed on one page of the table.

Column Selection Tree section

In this section you can decide what information is displayed in each column of the view which is being created. You can expand the selection tree and find the information you are looking for:

You can expand single branches,
You can click the Expand All button If you want to expand all the branches at one time,
You can click the Collapse All button to collapse all the branches at one time .

Select the check box next to the branch name to get the information displayed in the columns of your view.

Column Order section

In this section you can decide in what order the columns selected in the Column Selection Tree are displayed. To do so, you can c lick the name of the column and press one of the following buttons:

Move Up button to move the column up the selection,
Move Down button to move the column down the selection,
Remove button to remove completely the column from the View.

Sort by drop-down menu To decide how the data in each column is going to be sorted, select the preferred option from the drop-down menu.

Ascending Sort checkbox By default, the data are displayed in descending sort. You can select the checkbox, if you want the data to be displayed in the ascending sort.

Number of Items drop-down menu You can decide how many entities you want to get displayed on one page of the list. Select the number of items from the drop-down menu.

Save button To finish creating a new view, click the button to save your changes.

Cancel button Click this button to discard any changes and close the View Editor pop-up window.

Restore Defaults button If at any point you decide that you are not satisfied with the changes you made, click the Restore to Defaults button to return to the standard settings of this view.

Filter tab

In the Filter tab of the View Editor pop-up window you can configure filtering options. You can add new filters or remove unnecessary ones. You can also set up the details of the particular filtering options.

Filter Expanded checkbox Select this checkbox, if you want the Search Filter panel to be always expanded whenever you get displayed your newly defined view.

Reset Filter when Selecting This View checkbox

If this checkbox is selected, every time you switch to this view, the search criteria are set to the defined search settings. In other words, If there is a default value set on any criterion, the cleared criterion will not become empty, but will return to the default value.

Group field You can provide the name for the filter group.

Choose Filter from the List drop-down menu

To customize your search mechanism, you can add fields to the filter settings. Select one of the available search queries from the Choose filter from the list... drop-down menu to receive the list of available criteria.

If you know what you are looking for, you may provide the search query in the search field - the system suggests the available criteria while you start typing.

icon

The search criteria have their own configurable properties. Click the icon to expand the list of the properties and configure them according to your preferences.

Once you have configured the criterion, click to hide the configuration.
If you want to move the specific criterion, click the arrow icons to move it up or down. You can move the criterion not only inside the particular group, but also to another group, which is higher or lower on the list.
If you do not need to search using the specific criterion, click the icon on its right hand side. The deleted criterion returns to the list and can be added back, if necessary.

Click to Read about Search Criteria Properties

Type drop-down menu

You need to specify the type of search criterion selecting one of the following options:

Text field option	You can search for the specific text in the specific area.
Suggestion option	You can search for the specific entity and its name will be suggested while typing it in.
Date option	Allows you to search for information updated in the specific time.
Combobox option	A drop-down menu that allows you to specify one term of search.
Listbox / Large listbox option	Allows you to specify multiple terms of search at the same time.
Value with currency option	Allows you to search for the amounts of money.
Percentage option	Allows you to search for the percentage values.

Restriction Type drop-down menu

The Restriction Type drop-down menu is only available if you have selected the Text field option from the Type drop-down menu.

By selecting the option you are interested in, you decide how the system will compare the data in your database with the text provided in the Text field.

Case-insensitive Match option	The filter will search for provided text and will not be case-sensitive.
Equals option	You will need to provide the exact name of the searched item. Please mind that this option is case-sensitive.
Starts With option	When you provide a few letters of the word, the system will search for all items which names begin with these letters. Please mind that this option is case-insensitive.
Ends With otpion	When you provide a few letters of the word, the system will search for all items which names end with these letters. Please mind that this option is case-insensitive.
Wildcard option	You can search for incomplete words using: The asterisk, *``, to indicate some missing characters. The question mark, `?`**, to indicate one missing character. Please mind that this option is case-sensitive.

Diacritical Marks in Search Field

There are no limitations of diacritical marks usage in your search - XTRF Platform recognises them all and displays the appropriate search results. However, if you experience any problems with the words containing diacritical marks, it is recommended to use the Wildcard mode and replace the marks with asterisks or question marks.

Settings section

You can set the properties of the selected criterion as follows:

Include Not Active checkbox	Inactive items, such as unused languages, appear in the selection list.
Default checkbox	Selecting this checkbox enables you to edit the Default Value section which enables you to set up additional properties of the criterion.

Default Value section

This section is activated only if Default option was selected in Settings section.

Depending on the type of selected search criterion, you can set:

Value: You can set a specific value that will be displayed and used in this criterion by default, unless it is changed for the purpose of specific search.
Mode: If you are searching using one of the list boxes, when the is any of option is set, the filter will search for all items that match at least one of the selected values. If the is none of option is set, the filter will search for the items that are different than the selected values.
If you are searching for the value with currency or percentage, you can decide if you are looking for the exact match, something that is greater or equal than the amount set, lower or equal than the amount set, greater than the amount set or lower than the amount set.
If you are searching for date, you can search between the specific days or in a specific time span. You can also set your own advanced mode.
You can lock the value by selecting the Fixed checkbox. The locked value cannot be changed outside the View Editor.

Create Group button

You can arrange and sort the search criteria in the filter. When you click the Create Group button, a new group field appears in the search criteria list. Provide the name of the search criteria group in the Group field.

If you have more than one group in the Filter tab, you can click:

The arrow icons on the left hand side of selected group to move it up or down.
The icon on the left hand side if you wish to remove a group.

You need at least one group created to add new search criterion to your filter.

Expand All button If you prefer to see all the criteria expanded click the Expand All button.

Collapse All button To hide configurations of all criteria click the Collapse All button.

Save button To finish creating a new view, click the button to save your changes.

Cancel button Click this button to discard any changes and close the View Editor pop-up window.

Restore Defaults button If at any point you decide that you are not satisfied with the changes you made, you may click the Restore to Defaults button to return to the standard settings o f this view.

Permissions tab

In the Permissions tab of the View Editor pop-up window you can select groups of users that will be able to use the view you are currently editing.

Shared With section

In this section you can decide which group is going to see and use your view. Select one of the available options:

- The All Groups checkbox: Select it if you want your view to be available to all groups listed.
- The Add All button: Click it to move all available groups from Available Items to Selected Items list.
- The Add button: Select the group name in the Available Items list and then click the button to move the group to the Selected Items list.
- The Remove button: Select the group name in the Selected Items list and then click the button to move it back to the Available Items list.
- The Remove All button: If you have already selected group names in the Selected Items list, click the button to move all available groups back to the Available Items list.

Save button To finish creating a new view, click the button to save your changes.

Cancel button Click this button to discard any changes and close the View Editor pop-up window.

Restore Defaults button Although the button Restore Defaults is available, clicking it does not reset the view's permissions. Clicking it results in restoring to defaults all the changes in other tabs.

Actions which you can apply to either one or multiple entities.

This button is recommended to manage and/or modify multiple entities at once.

Click here for a description of the actions...

	The list of available actions.
Select All	To select all the providers in the Requests table.
Deselect All	To deselect all the selected providers in the Requests table.
Send All Requests	To send availability requests to all the providers in the Requests table.
Send Selected Requests	To send availability requests to the selected providers in the Requests table.
Approve Selected	To approve the requests of the selected providers.
Reject Selected	To reject the requests of the selected providers.
Select Checked Provider	To assign the selected provider to the activity. This action can only be performed on one provider at a time.

Click to modify.

Click to apply the modifications.

Click to terminate the modification process.

Click to return to this activity's task.