### Rounding Policy:

Rounding Policy is a method used by XTRF Platform to round the rates in payables or receivables. It is a global method, therefore when you set up a given option it rounds up rates for all your partners, clients and vendors.

Below you can find the description of the three options of Rounding Policy in XTRF Platform:

**Round first**option: If this option is selected, all rates in XTRF Platform are rounded before performing multiplication per quantity

The algorithm is:

** Total Amount = Quantity * Rounded Rate Value**

__Example__:

You have task with ten words without matches and the value of the word rate is 0.095. Therefore, the rounded value of the word rate is 0.10.

Total amount = 10 * rounded to 2 decimal points ( 0.095 ) = 10 * 0.10 = 1

**Round subtotals**option: If this option is selected the rates are being rounded to five decimal points instead of two.

The algorithm is:

**Total Amount = Quantity * Rate Value**

where the total amount with 5 decimal points is rounded to 2 decimal points.

__Example__:

You have task with ten words without matches and the value of the word rate is 0.09567.

Total amount = rounded to 2 decimal points ( 10 * 0.09567 ) = rounded to 2 decimal points ( 0.9567 ) = 0.96

**Round last**option: If this option is selected, the total amount is calculated and then the result is rounded up. The result is only rounded up if there are more than two digits.

The algorithm is:

**Total Amount = Quantity * Rate Value**

__Example__:

You have task with ten words without matches and the value of the word rate is 0.0956.

Total amount = rounded to 2 decimal points ( 10 * 0.0956 ) = rounded to 2 decimal points ( 0.956 ) = 0.96

The table below presents the differences between the three Rounding Policies in details. In the example there are two types of matches:

- No Matches where 100% of the base rate is paid
- Repetitions where, in this case, 30% of the base rate is paid

For both types the base rate value is 0.23456 and the quantity is 100 words.

Rate Value | |||

Round first Option | Round subtotals Option | Round last Option | |
---|---|---|---|

No Matches: 100% Paid | 0.23 | 0.23456 | 0.23456 |

Repetitions: 30% Paid | 0.07 | 0.07037 | 0.07037 |

Quantity = 100 | Rate Value * Quantity | ||

Round first Option | Round subtotals Option | Round last Option | |

No Matches: 100% Paid | 23 | 23.46 | 23.456 |

Repetitions: 30% Paid | 7 | 7.04 | 7.037 |

| |||

Total Value: A sum of the rate value for both types of matches, 100% and 30% paid. | Total Value | ||

Round first Option | Round subtotals Option | Round last Option | |

30 | 30.5 | 30.49 | |

Weighted Quantity = Total Value / Base Rate Value Base Rate Value = 0.23456 | Weighted Quantity | ||

Round first Option | Round subtotals Option | Round last Option | |

127.899 | 130.031 | 130 |

The Rounding Policy method can be set up in the Home Portal configuration. To do so, perform the following steps:

- Sign in to the Home Portal of XTRF Platform.
- Click the icon.
- In the accordion menu click the
**General Configuration**and then select the**Advanced Configuration**. - Select the
**Quote/Project**tab. - Click the
**Edit**button. - In the
**General settings**section select the required option from the**Rounding Policy**drop-down menu.

Your Data in Document Templates

Please note that because of your XTRF Platform custom settings the number of digits might be different in the Document Templates, which might result in false discrepancy between the templates and the financial data in the Home Portal.

where the total amount is only rounded up if there are more than two digits.