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SDL GroupShare Configuration

No changes are required in SDL GroupShare. However, it is necessary to run SDL GroupShare at least once while being logged in as the user entered in the Agent configuration, before the integration with XTRF Platform can be used.

XTRF Agent for SDL Trados Studio

SDL GroupShare is designed to work with SDL Trados Studio. The integration with XTRF Platform uses the same XTRF Agent as integration with SDL Trados Studio. If you need to install XTRF Agent please refer to the: SDL Trados Studio Integration Pre-configuration article,  XTRF Agent for Trados Studio Configuration section.

 

 

External System Configuration in the Home Portal

Perform the following steps to add the integration with SDL GroupShare in XTRF Platform:

 Sign in to the Home Portal of XTRF Platform.
 
 In the accordion menu click the Integration and then select the External Systems. The list of current integrations with the external systems is displayed.
  Click the +Add button to create a new entry.
 From the Type drop-down menu select the SDL GroupShare option.
 In the Name field provide the name for the new integration.
 Click the Save button. You are redirected to the next step of configuration.
 Paste the URL to the SDL GroupShare environment in the Webservice URL field.
 Provide your user credentials in the User ID and Password fields. You need to provide the credentials used while logging to the SDL GroupShare environment.
 

From the Parent External System drop-down menu select the SDL Trados 2015.

Please note that the SDL GroupShare integration requires SDL Trados Studio, respectively.

 

 

 In the GroupShare root organization provide the name of your root organization in SDL GroupShare.
 In the GroupShare TM Container field provide the name of the container for your translation memories in SDL GroupShare.
 

Click the Save button. You have added integration SDL GroupShare with XTRF  Platform.

Workflow Configuration

To automate the integration you should establish special workflows which manages the communication between XTRF Platform and SDL GroupShare. You can create as many workflows as you wish. For information creating the workflow definition in the Home Portal of XTRF Platform, please refer to the Creating a Task Workflow Definition article.

The following section describes how to configure the task workflow to be used with the SDL GroupShare integration.

Workflow Graph Tab

In the Workflow Graph tab you can configure the number and type of the steps included into the workflow. To ensure that the following workflow can be used with the SDL GroupShare, it should contain the jobs listed below in the following order:

 

External Project Preparation : set the Default Provider as Automated Activity Action: External Project Preparation .

 The proper jobs you wish to be performed in this workflow, for example Translation or Proofreading
  External Project Finalization: set the Default Provider as Automated Activity Action: External Project Finalization .

Examples:

 

For information regarding adding or removing the workflow steps, please refer to the Creating a Task Workflow Definition article.

 

Package Preparation in the SDL GroupShare Integration

You might want to have the package preparation step in the workflow definition. Having the package preparation step in this workflow makes it work like a regular project workflow for the SDL Trados Studio integration. If you want to include the package preparation step into the workflow, please follow instruction from the Workflow Graph Tab section, in the SDL Trados Studio Integration Pre-configuration article.

External Systems Tab

In the External Systems tab configure the settings regarding the SDL GroupShare integration. To do so, follow the steps:

Before Reading a Tutorial

  • The steps without any marking are mandatory to perform because they ensure carrying on a proper function of the Home Portal.
  • The steps marked with the (Optional) label give you information about settings useful for you in terms of fulfilling specific requirements for your projects, but if you skip them it will have no negative effect on the function of the Home Portal.

 

 

 From the External System drop-down menu select the name of the integration with the SDL GroupShare. The SDL GroupShare 2015 name is provided in the example below.
 
  • From the Project Template drop-down menu select the template that should be used while creating the project in the external system.
  • If you do not want to use any project template at the project creation, select the None option.
 (Optional) Select the Start Workflow after Completing CAT Receivable Using External System, if you want to create the CAT receivable automatically at the project creation step.
 (Optional) Select the Download Preview Files after Each External Job chceckbox if you require that the Home Portal automatically downloads the preview files after each step of the external process is completed.
 

Click the Save button. You have just set up the settings of SDL GroupShare integration configuration.

Job Mapping Sub-tab

 

 

Job mapping is necessary to be performed for GroupdShare to include correct settings into the SDLPPX package.

Project Creation Sub-tab

In the Project Creation sub-tab you select what action should be taken while creating the project in the external system. Perform the following steps to configure the actions:

Before Reading a Tutorial

  • The steps without any marking are mandatory to perform because they ensure carrying on a proper function of the Home Portal.
  • The steps marked with the (Optional) label give you information about settings useful for you in terms of fulfilling specific requirements for your projects, but if you skip them it will have no negative effect on the function of the Home Portal.

 

 

 (Optional) Select the Create CAT Receivable checkbox if the receivable based on the CAT analysis should be created alongside with the project.
 (Optional) Select the Create CAT Payable checkbox if the payable based on the CAT analysis should be created alongside with the project.
 

In the Task sequence multi-selection field add the task(s) which should be included. Double-click on a task in the Available Items list in order to add it to the Selected Items list.  For example, Analyse Files, Convert to Transformable Format, Copy to Target Languages, Scan are selected.

 

Click the Save button. You have configured the actions triggered within the project.

 

You can configure several other option to decide how SDL GroupShare should prepare the project. Click the  icon to expand a section.

Machine Translation Sub-tab

In the Machine Translation sub-tab you can select if you want to use a machine translation engine in this workflow. Select one of the available options:

  • Do not use radio button: No machine translation is used for this workflow.
  • SDL BeGlobal Community radio button: This machine translation engine is used for this workflow.
  • SDL Automated Translation - this machine translation engine is used for this workflow.

    Additional Settings

    Additional settings is required for this option:

    • Dictionary Sequence: Provide the sequence for the dictionary sequence for SDL Automated Translation.
    • Dictionary Project: Provide the project for the dictionary sequence for SDL Automated Translation.

     

     

  • Google Translate - this machine translation engine is used for this workflow.

    Additional Setting

    Additional setting is required for this option:

    • Google API Key: Provide your key for the access to the Google Translate service.

     

     

    Click the Save button when you have selected the required option.

Bundles Tab

In the workflow definition you can create as many bundles as you require. Assignment of bundles to a given job can be configured in the Workflow Graph tab. To make reference files available for the vendors, place them in a separate bundle, and do not assign that bundle to the Project Creation and Project Finalization actions. The bundle should only be assigned within the read-only rights to the jobs performed by the vendors. 

Languages Configuration

In SDL GroupShare all project work is performed by SDL Trados Studio. Therefore, all requirements regarding the languages from SDL Trados Studio are also valid for SDL GroupShare. 

 

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