Smart Connectors - Integration

License Agreement

This article presents the features available in the Ultimate plan of XTRF Translation Management System. Please keep in mind that your access to the described options might be limited due to your license agreement. If you would like to change your plan of XTRF Translation Management System and gain access to the additional features, contact your XTRF Customer Success Manager .

Target audience: Home Portal's users

Smart Connectors display

Smart Connector is a tool made for your client's convenience. Instead of creating multiple separate projects in the Customer Portal of XTRF Platform, your client can upload the files to the monitored folder or attach them to the message sent to an e-mail address defined in the associated Smart Connector. As the files are detected by the Smart Connector, the project is automatically created and e-mail notifications are sent to both the client and the Project Manager. When the project is finished the client can find the output files in the same location defined in the Smart Connector's robot code.

Configuration accordion menu

You can search and find the the Integration section to gain access to the Smart Connectors in XTRF Platform.

	Search field	As soon as you start typing a search query, XTRF Platform returns the list of search results. It is an easy and convenient way of finding the required section in the Configuration accordion menu.
	Smart Connectors section	In the Configuration accordion menu go to the Integration > Smart Connectors section to get the list of all currently created Smart Connectors displayed.

View drop-down menu

You can manage how and what information is displayed in the Smart Connectors list. Use the View drop-down menu to select and manage view . With this menu you can select the view you want to work with and also create new custom views.

Currently selected view title stands bold in the drop-down menu.

Smart Views are fully customizable, therefore the example view provided may be different than what you can see on your screen.

	icon	Click the icon to edit the view. Selected view is displayed in the view editor. The Edit option is available only to the user who created the view.
	icon	Click the icon to create a new copy of the selected view.
	icon	Click the icon to delete the view. The Delete option is available only to the user who created the view.
	Add New View	Click to create a new view. The view editor is displayed.

Edit Smart View

Smart Views are very custom friendly. You can comfortably change the order of the filters and columns as well as add new and remove unnecessary ones.

To change the order of fields or columns simply click on the desired field or column name and drag it to another location.


Name field section	You can provide the name of the new Smart View or edit the name of the existing one.
Filter configuration section	You can decide which filtering criteria are available for this Smart View.
Columns configuration section	You can specify what kinds of columns are displayed and in what order.
Sharing View section	You can specify to which users this view is available.
Save Changes button	You can click this button to save any changes you made to the Smart View and leave the editing mode.
Cancel button	If you are unhappy with the changes you made, you can click the Cancel button do discard the changes and leave the editing mode.

Filter configuration

In Smart Views you can configure which filter options are available and what are the filtering rules.

There are three kinds of fields:

Type-in fields,
Drop-down menu,
Calendar field.

You can set up properties of every kind of field. To configure a field click the cog icon on the right hand side inside the field.


Add Filter button	You can add another filter to the Search Filter panel by clicking the Add Filter button or by clicking the section wit the + icon. You can select multiple filters at the same time.
Padlock icon	You can lock the Search Filter section on a certain option. Select the option and click the padlock icon. Locked sections cannot be modified outside the editing mode and therefore the locked option will be always active in search queries while this view is active.
Type-in field	You can click the cog icon to configure properties of the field. When you click the icon, the restriction type selection pop-up appears.The restrictions includes: Case-insensitive Match: The filter will search for provided text and will not be case-sensitive. Equals: You will need to provide the exact name of the searched item. This option is case sensitive. Starts With: When you provide a few letters of the word, the system will search for all items which names begin with these letters. This option is case insensitive. Ends With : When you provide a few letters of the word, the system will search for all items which names end with these letters. This option is case insensitive. Wildcar d: You can search for incomplete words using the asterisk "*" to indicate some missing characters and the question mark "?" to indicate one missing character. This option is case sensitive. You can select only one restriction.
Drop-down menu	Clock the cog icon to configure the properties of the menu. When you click the icon the configuration selection pop-up window appears. The configuration include: Include not active: The drop-down list will include even inactive items. Multiple selection: The drop-down menu will allow selecting multiple items from the list. You can select multiple configuration options.
Calendar field	In edit mode you can select a date in this field. The selected date will be treated as a default for the edited view. Therefore, every time you reset the search filter in this view, this field will return to the date selected in the edit mode.

Columns configuration

You can set up which and how columns are displayed in the entity table.

Add Column button

You can click Add Column button to add new columns to the table.

Managing columns

Hover your mouse over the column name.

	Click the X icon to remove the column from the table or click the cog icon and select the Remove Column from View option.
	Click the arrow icon to sort records in the column. The direction of the arrow shows you whether the sorting is ascending or descending.
	You can click and drag the column to other location in the table or you can click the cog icon on the right hand side in the column name field and select the Move column to the right or Move column to the left option.

Share View

The views that you edit or create can be shared with other users. They will be able to use your views but only you can edit or remove them.

	Private radio button	You can select this option if you wish this view to be available only for you.
	Share with groups radio button	You can select this option if you wish this view to be available for other user groups. Selecting this option unlocks the Select groups drop-down menu. You can select the user groups that will be enabled to use this view.

Actions area

Use the buttons displayed to perform actions on the selected entities.

Action panel is an interactive field; it displays only buttons for actions which can be selected by a given user.

You can only perform the operations which you are given access to.


Add Smart Connector button	Click the button to create a new Smart Connector. The button directs you to the Smart Connector creation page.
Duplicate button	Click the button to copy an existing Smart Connector. You can duplicate only one item at a time. Duplicating Smart Connectors Keep in mind that multiple Smart Connectors with the same settings might not work correctly.
Delete button	Click button to remove the selected entity from the system. You can delete one item at a time.
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Search Filter panel

You can narrow down your search results for a desired entity with the search filter.

The Search Filter panel contains individual fields. The search results are updated in real-time when you perform an operation on one of the fields.

You can configure the Search Filter fields for a given object.

Smart Views are fully customizable, therefore the example view provided may be different than what you can see on your screen.


Reset Filter button	Click to restore the default settings of the Search Filter. Please keep in mind that the search field might be pre-configured to have some default value or setting. When you click the Reset Filter button, you just restore the default settings of all fields. The button becomes available when the default setting of any field is altered.
Search fields	You can define your search settings defining your search parameters, therefore perform the actions: Type in the text into the field. Click the drop-down menu and select an option from the drop-down menu. Click the field and select the time range from the calendar.
Search Field operator	Some of the fields have operators which determine the operation of the search filter. The operator is marked as a link in the search field operator header.
		Click the selected operator to change its settings. The operator will toggle between the available settings. is: Only entities that exactly match the selected criterion are displayed is not: Entities that are different than the selected criterion are displayed. is any of: All entities that match selected criteria are displayed. is none of: Only entities that are different than the selected criterion are displayed. is all of: Only entities that match every selected criterion are displayed.
icon	Click the icon to restore the default setting of this single search field.

Smart Connectors list

You can view and manage Smart Connectors stored in the database. Click the name of the Smart Connector or anywhere in the appropriate row in order to see the details of the Smart Connector.

The example provided concerns the default view. Smart Views are very customizable, therefore the example might be slightly different than what you can see on your screen.

The default view columns enable you to:

See the Name of already defined Smart Connectors.

Smart Connectors Limit

The number of available Smart Connectors is limited. You can have as many active Smart Connectors as it is permitted in your license. To increase the number of available Smart Connectors contact your XTRF Sales representative.

Checkbox column	You can select the checkbox in the header row to select all the entities in the current page. Click the arrow icon next to the checkbox to open the selection actions menu. In the selection actions menu you can decide whether you want to: Select All on This Page: Every entity on this page is selected. Select All Filtered: Every entity that fulfills the search criteria on every page of the entity list is selected. Unselect All: Any selected entity is deselected. This option is only available when at least one entity is selected.
icon	Click the icon and select one of the available options:
		Move column left to move selected column one position to the left.
		Move column right to move selected column one position to the right.
		Remove column from the view to delete the column from the view. The remove column option is available only to the user who created the view or the users with global rights rights to customize the views.
/ icon	You can click one of the icons to sort records in columns. Click the appropriate icon to set an ascending or descending sort order in a column. To change the sorting direction you can also click the column header.
Context menu	Right-click on the table row to display the context menu for this entity. The options in the menu are displayed accordingly to the selected entity. The menu is interactive. The options displayed depend on your selection.
Edit column	You can click the icons in appropriate rows to edit entities.