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License Agreement

This article presents the features available in the Ultimate plan of XTRF Translation Management System. Please keep in mind that your access to the described options might be limited due to your license agreement. If you would like to change your plan of XTRF Translation Management System and gain access to the additional features, contact your XTRF Customer Success Manager.

Target audience: Accountants, Project Managers


Job total cost are calculated on the basis of:

  • Standard payables such as s imple payables or CAT payables  
  • Work Log payables .

Work log payables are added on the basis of time spent on the job and logged by the in-house vendors. As they work on the particular jobs, they can either manually or automatically log the time spent on the jobs, the Work Log entries are then automatically used for calculating their payables. To learn how to log time in the Work Log, please refer to the Logging Your Work Time article.

Only time logged by the vendor assigned to the job will be taken into account automatically. Other payables can be added manually in the job details. the work log payables and the job total cost will be persistent, they will not change if wage per hour changes. If the improvements are implemented, there is no need to make changes in ROI/margin Business Reports. It will be possible to filter out data depending on whether the vendor is in-house or external.

Wage per hour is defined by an internal hourly rate entered in a Price List or a vendor's Price Profile. Work log payable  is a payable based on: hours logged in the  work log  and associated with a given  job and the  wage per hour  from a  price list  or a  vendor ’s  price profile. For example, it is possible to define  wage per hour  for the whole Language Service Provider, or for a group of  vendors , or for individual  vendors , per  job type , depending on the Language Service Provider's needs.  Work Log payables  are automatically created in  jobs  performed by  in-house vendors  and are constantly synchronized with Work Log .




Before Reading a Guide

  • The steps without any marking are mandatory to perform because they ensure carrying on a proper function of the Home Portal.
  • The steps marked with the (Optional) label give you information about settings useful for you in terms of fulfilling specific requirements for your projects, but if you skip them it will have no negative effect on the function of the Home Portal.



After logging work activity by vendor in payable, quantity for a calculation unit set in configuration appears. Quantity is essential element for efficiency calculation and dividing  it by hours logged for the job by the job's vendor. The guide below shows how to find the payables created automatically on the basis of time logged by the in-house vendor. In order for payable to be calculated this way, an in-house vendor needs to be assigned to the job and they need to log the time spent on that job. To find the payable prepared in such way, please perform the following steps:

 Sign in to the Home Portal of XTRF Platform.

Find the relevant project in the Projects Module.


Click the Jobs tab.


Find the job to which the in-house vendor was assigned.

 In the job details select the Payables tab. The tab contains information about all the payables for this particular job.

If the in-house vendor was assigned correctly and they logged time in the proper way, a Work Log Payable is displayed in the table. It is a unique type of payable which, unlike any other type of payables, cannot be added manually.